ATTENTION PARENTS: Changes to School Health Exam Schedule and Immunization Requirements Effective July 1, 2018
New York State has made changes to its school health exam schedule as well as requirements for the meningococcal vaccine, effective July 1, 2018. Beginning July 1, 2018, all New York State public school students must have a health exam when they enter school as a new entrant and in Pre-K or Kindergarten and grades 1, 3, 5, 7, 9, and 11. These examinations MUST be completed on the new required NYSED Student Health Examination Form for School.
Medical providers’ offices may not yet be aware of the change, so the Baldwinsville Central School District encourages parents to bring the official NYSED Health Examination Form with them to their child’s appointment. You can download the required health exam form by clicking HERE.
To prevent Communicable Disease and due to New York State requirement, all students must be immunized; no student will be allowed to attend the Baldwinsville Central Schools without proof of the following minimum requirements:
Acceptable proof of immunization should be provided in a form of certificate from physician or clinic specifying types and dates of immunization or disease; or blood test results that shows proof of immunity. When a range exists, the NYS Department of Health may require your child to receive the higher dosage listed in the chart below.
through Grade 4
Grades 6 through 10
11 & 12
Diphtheria and Tetanus toxoid-containing vaccine and Pertussis vaccine (DTaP/DTP/Tdap)
4 to 5 doses
4 to 5 doses
Tetanus and Diphtheria toxoid-containing vaccine and Pertussis vaccine booster (Tdap) (Required only for students enrolling in grades 6-12 who have not previously received a Tdap at 7 years of age or older.)
Polio vaccine (IPV/OPV)
3 to 4 doses
3 to 4 doses
Measles, Mumps and Rubella vaccine (MMR)
Hepatitis B vaccine
Varicella (Chickenpox) vaccine
Grades 7, 8 & 9: 1 dose, Grade 12: 2 doses or 1 dose if the dose was received at 16 years or older
After June 21, please send proof of immunization to the school nurse where your child will be attending school in the fall.
Proof of immunization must be any 1 of the 3 items listed below:
An immunization certificate signed by your health care provider
Immunization Registry report (NYSIIS or CIR from NYC) from your health care provider or your county health department
A blood test (titer) lab report that proves your child is immune to the diseases
For varicella (chickenpox), a note from your health care provider (MD, NP, PA) which says your child had the disease is also acceptable.
If your child gets sick, it is often most appropriate to keep him/her home from school. A child who is sick will not be able to perform well in school and is likely to spread the illness to other children and staff. Please make arrangements for childcare ahead of time so you will not be caught without a place for your child to stay if he/she is ill.
Our school procedure is to have your child stay out of school for the following conditions:
1. Fever in the past 24 hours
2. Vomiting in the past 24 hours
3. Diarrhea in the past 24 hours
5. Sore throat
6. Strep Throat (must have been taking an antibiotic for at least 24 hours before returning to school).
7. Bad cold, with a very runny nose or bad cough, especially if it has kept the child awake at night.
If your child becomes ill at school and the teacher or school nurse feel the child is too sick to benefit from school or is contagious to other children, you will be called to come and take him/her home from school. It is essential that your child’s teacher have a phone number where you can be contacted during the day and an emergency number in the event you cannot be reached. Please be sure that arrangements can be made to transport your child home from school and that childcare is available in case of illness. If your daytime or emergency phone number change during the year, please notify your child’s nurse immediately.
These guidelines are meant to serve the best interests of all the children in our program.
As of July 1, 2018, Physical Exams are required for: kindergarten and grades 1, 3, 5, 7, 9, & 11 and students new to the district.
Athletes must have yearly physicals. The physical is valid for 12 months, until the last day of the month in which the physical was performed. For example a sports physical performed 8/1/17 is valid until 8/31/18. If the student’s physical qualifies him/her on the first day of try-outs, he/she is set for that sport season.
It is suggested that the exam be performed by the family physician, who best knows the child. The family physician is better able to judge any change or deviation in the child’s state of health.
Important Information From the Nurses Office:
• All schools now have a nebulizer in the nurse’s office!!! If your child requires nebulizer treatments, please provide the nurse with: MD order, medication and the tubing with a mouthpiece.
• Kids with asthma may carry their rescue inhaler with them if the nurse has a MD note on file indicating that
This is okay. We strongly recommend that a back up inhaler be housed at the nurse’s office. Please tell your child to notify the nurse early if they are using the rescue inhaler more than once in the day so that she can monitor his/her lungs and avert a crisis.
• Medications administered at school must be carried into the nurse’s office by an adult. The medication must be presented with a MD script indicating school hour’s administration, a written parental request for school administration and be in the original container; same rules apply for over-the-counter medication.
• State laws prohibit us from giving any medication without a MD order. School nurses do not have supplies of Tylenol, Motrin, Midol… in their offices.
• If your child has a medical condition (asthma, diabetes, epilepsy, allergy…), ask the nurse to complete one of our newly developed individual Care Plans with you. These new forms allow you to acknowledge your child’s unique needs. They will be kept in a secure area in the nurse’s office for reference.
• Kindergarteners without proof of starting their immunizations may NOT start school. Telling the nurse the date and place of shots does not help. New York State requires actual proof (signed documents) of beginning the mandatory immunizations.
• The school nurse will contact kids delayed in their immunization schedules. Once again there are clear standards that require evidence of continuing immunizations as mandated.